Legal Teams// topic
The Contract Lifecycle: Request to Renewal
In short
Everything around the document rather than inside it — how a contract gets requested, approved, signed, filed, found again, and how the obligations, renewal dates and termination windows inside it stop being a surprise.
8 pages
definitions
- Auto-renewal: alert on the notice deadline, not the renewal dateThe date printed in the contract is the last date anything can be done about it. The date worth diarising sits 3 subtractions earlier.definition6 min
- Contract families: the parent, the child, and the amendment on bothA parent field expresses one relationship of one kind at one moment. Real contract families need directed edges carrying a type, a date and a scope.definition6 min
- The obligation register: 5 attributes an entry cannot work withoutMost registers are lists of clause summaries. A summary tells you what the contract says, not what to do, by when, or how you would prove it was done.definition6 min
- Three dates a contract record keeps confusing, and what each one governsA repository with one date field has already chosen which of three questions it can answer, usually without noticing that it chose.definition6 min
diagnostics
- Everyone knows the agreement exists and search will not return itA known agreement that will not surface has one of four causes, and re-indexing the estate fixes exactly one of them. Four probes, in order, tell you which.diagnostic10 min
- One counterparty, nine records, and never the whole relationshipAsk what you have with a supplier group and the repository answers with half of it. Some near-duplicate records are typing errors; some are different legal persons.diagnostic9 min
- The renewal alert fired on time and the notice window had already closedThe alert was accurate, timely and useless. It counted back from the wrong date, and it treated a decision that takes six weeks as something a person does on the morning they are told.diagnostic9 min
- The signature completes and the executed copy never reaches the fileThe deal team says it is signed; the repository shows the last draft. Five causes produce that gap, and one reconciliation over a closed month tells you which.diagnostic11 min
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