Build, buy, extend or migrate

In short

The decision before the project: where an off-the-shelf club or gym platform is genuinely enough, what has to be true before custom is the right answer, and what your incumbent will actually let you take with you on the way out.

2 pages

definition

The member export: what leaves your club platform and what staysAn export is not a backup. It is whichever subset of your data the incumbent chose to serialise, and two of the usual omissions can end a migration on their own.definition6 min

diagnostic

Three systems, three member lists, all wrong in different placesDisagreeing member counts are a diagnosable defect, not a reason to buy something new. The mismatch classes tell you whether you have a sync problem, a definition problem or an identity problem.diagnostic9 min

Other topics in Sports, Fitness & Athletics

See all

Scheduling, attendance and the facilityWho is allowed to be where, when: recurring sessions and terms, pitch, court and lane allocation across venues, capacity and waitlists, cancellations and make-ups, and check-in against the door hardware you already own.5 pages Memberships, session packs and duesBilling modelled as data rather than as a pricing page: memberships against class packs against term fees, credits and expiry, freezes and pro-rata, family accounts, failed-payment recovery, and the mandate rails that actually work in your market.5 pages Guardians, minors and safeguardingEverything that changes when the member is under eighteen: guardian accounts and multi-child households, consent captured per purpose, image permissions that hold everywhere, coach-to-player messaging that is visible by design, and retention rules that actually delete.4 pages

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