Guardians, minors and safeguarding

In short

Everything that changes when the member is under eighteen: guardian accounts and multi-child households, consent captured per purpose, image permissions that hold everywhere, coach-to-player messaging that is visible by design, and retention rules that actually delete.

4 pages

definitions

A guardian is not a member: the account type most club software lacksMost club systems model a parent as a member who happens to have children attached. That works until a household disagrees about who may do what, which happens constantly.definition7 min
One tick is not consent: what a consent record has to storeA consent flag says yes to something nobody wrote down. A consent record says who agreed, to which purpose, against which words, and what happened afterwards.definition8 min
The incident log: what gets written, who can read it, how long it livesThe incident record is the one object in a club system whose access list is narrower than the club's own administrator role, and the 3 fields that make it usable months later are the ones most forms omit.definition9 min

diagnostic

The restricted child is in the published clip. Where the permission leakedImage permissions are nearly always enforced at upload and nowhere else, so the leak appears on whichever publication surface never asked — usually an export, a group photograph or a stream overlay.diagnostic10 min

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